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Privacy Statement

Privacy Policy

This Privacy Policy is designed to help you understand how Chalk Schools, d.b.a. Emics, Inc. (“Emics”, “Chalk Schools”, “Chalk”, “we”, or “us”) collects and uses the personal information you decide to share, and helps you make informed decisions when using chalkschools.com (the “Site”).

By using or accessing chalkschools.com, you are accepting the practices described in this Privacy Policy.

Click on the links below to jump to each section:

  1. Information we collect.
  2. Our use of your information.
  3. Our disclosure of your information.
  4. Your use of other users' information.
  5. Control of your password.
  6. Accessing, reviewing and changing your personal information.
  7. Other information collectors.
  8. Security.
  9. Children's privacy.
  10. Notice.
  11. Contact us.

1. Information we collect.

In general, you can browse the Site without telling us who you are or revealing any personal information. However, if you choose to use our services, we may require you to provide contact and identity information, billing information, shipping information and other personal information as indicated on the forms throughout the Site. Where possible, we indicate which fields are required and which fields are optional. You always have the option to not provide information by choosing not to use a particular service or feature.

Under some circumstances, we may require some additional information in order to authenticate you, including, but not limited to:\ your name, your address, or the last 4 digits of your social security number. We may also use financial information, including credit card information, to verify the accuracy of your name, address, and other information, as well as to bill you for your use of our services. Under no circumstances will any of this information be used to generate a credit scoring report that will show up against your credit.

Our primary purpose in collecting personal information is to provide you with a safe, secure online application which will assist you in sending, signing and filling out forms. In order to do so, Chalk Schools must collect information to identify users, and to allow our users to identify each other. We only collect information about you that we consider necessary for achieving this purpose. If you use Chalk Schools to send documents, we will encrypt and store these documents in an account and make the contents available only to those whom you invite to view or sign these files. We restrict our employees’ access to this information so that their access is only as reasonably necessary for us to provide services.

If you send us personal correspondence, such as emails, requests for demos or letters, we may collect information, such as name, email address and phone number, into a file specific to you. If you register for Chalk Schools on another web site or use a web site providing a service for Chalk Schools or a web site that helps facilitate your activity on Chalk Schools, that web site may provide personal information about you and your transactions back to Chalk Schools.

We may use data collection devices such as "cookies" on certain pages of the Site to help analyze our web page flow, and measure effectiveness of our services and website. "Cookies" are small files placed on your hard drive that assist us in providing our services. We do not link the information we store in cookies to any personally identifiable information you submit while on our Site. We offer certain features that are only available through the use of a "cookie". We also use cookies to allow you to enter your password less frequently during a session. Cookies can also help us provide information that is targeted to your interests. Most cookies are "session cookies," meaning that they are automatically deleted from your hard drive at the end of a session. You are always free to decline our cookies if your browser permits, although in that case you may not be able to use certain features on the Site and you may be required to reenter your password more frequently during a session.

The use of cookies by our partners, affiliates, tracking utility company and service providers is covered by our Privacy Policy. We do have access or control over these cookies. Our partners, affiliates, tracking utility company and service providers use session ID cookies to provide content and services relevant to the visitor, as well as track activity on the site.

We employ software technology called clear gifs (a.k.a. Web Beacons/Web Bugs), that help us better manage content on our site by informing us what content is effective. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users. In contrast to cookies, which are stored on a user’s computer hard drive, clear gifs are embedded invisibly on Web pages and are about the size of the period at the end of this sentence.

In addition to cookies, technologies such as beacons, tags and scripts are used by Chalk Schools and our Site analytics partners. These technologies are used in analyzing trends, administering the site, tracking users’ movements around the Site and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual as well as aggregated basis. We use third party tracking-utility partners to automatically track certain information to increase security such as IP addresses, email addresses, and other information through log files. We do not tie this information to other personal information we collect. This information is used to improve Site performance and not for marketing purposes.

We and third parties with whom we partner use Local Storage Objects (LSOs) such as HTML5 or Flash to store content information and preferences. Various browsers may offer their own management tools for removing HTML5 LSOs. To manage Flash LSOs please click here.

2. Our use of your information.

We use your personal information to facilitate the services you request. We use your personal information in the file we maintain about you, and other information we obtain from your current and past activities on the Site to:\ resolve disputes; troubleshoot problems; help promote safe exchange of documents for signature and delivery; collect fees owed; authenticate users; customize your experience; detect and protect against error, fraud and other criminal activity; enforce our User Agreement; and as otherwise described to you at the time of collection. If you sign up for an account, we may use your contact information to inform you about our product features and services (if you wish to no longer receive these offers you may follow the unsubscribe instructions contained in each of the email communications you receive.) For fraud prevention and security purposes, we may look across multiple users to identify problems or resolve disputes, and in particular we may examine your personal information to identify users using multiple User IDs or aliases. We may compare and review your personal information for errors, omissions and for accuracy.

If you choose to use our service and pay with credit card or corporate invoice, we use your address and billing information to bill you and provide associated support.

3. Our disclosure of your information.

As a matter of policy, we do not share, sell or rent any of your personal information to third parties other than as outlined in this privacy policy. However, the following describes some of the ways that your personal information may be disclosed in the normal scope of business to provide our services.

Internal Service Providers for Our Operations. We may use third parties that we refer to as internal service providers to facilitate or outsource one or more aspects of the business, product and service operations that we provide to you (e.g., search technology, authentication systems, bill collection, and fraud detection, and a customer support vendor to provide live chat services), and therefore we may provide some of your personal information directly to these internal service providers. These internal service providers are subject to confidentiality agreements with us and other legal restrictions that prohibit their use of the information we provide them for any other purpose except to facilitate the specific outsourced Chalk Schools related operation, unless you have explicitly agreed or given your prior permission to them for additional uses.

Legal Requests. Chalk Schools cooperates with law enforcement inquiries, as well as other third parties to enforce laws, such as:\ intellectual property rights, fraud and other rights, to help protect you and the Chalk Schools community from bad actors. Therefore, in response to a verified request by law enforcement or other government officials relating to a criminal investigation or alleged illegal activity, we can (and you authorize us to) disclose your name, city, state, telephone number, email address, UserID history, fraud complaints, usage history without a subpoena. Without limiting the above, in an effort to respect your privacy and our ability to keep the community free from bad actors, we will not otherwise disclose your personal information to law enforcement or other government officials without a subpoena, court order or substantially similar legal procedure, except when we believe in good faith that the disclosure of information is necessary to:\ prevent imminent physical harm or financial loss; or report suspected illegal activity. Further, we may disclose some your personal information to Chalk Schools Internal Service Providers under our confidentiality agreement, as we in our sole discretion believe necessary or appropriate in connection with an investigation of fraud, intellectual property infringement, piracy, or other unlawful activity.

If Chalk Schools is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our Site of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information.

Our Site offers publicly accessible blogs. You should be aware that any information you provide in these blogs may be read, collected, and used by others who access them. To request removal of your personal information from our blog, contact us at support@chalkschools.com. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.

Due to the existing regulatory environment, we cannot ensure that all of your private communications and other personal information will never be disclosed in ways not otherwise described in this Privacy Policy. Therefore, although we use industry standard practices to protect your privacy, we do not promise, and you should not expect, that your personal information or private communications will always remain private, but you should know that we will take all reasonable steps to provide you a highly secure environment.

4. Your use of other users' information.

In order to facilitate interaction among all Chalk Schools members, our Product may allow you limited access to other users' contact and authentication status information.

By entering into our User Agreement, you agree that, with respect to other users' information that you obtain through the Site or through a Chalk Schools-related communication or Chalk Schools-facilitated transaction, Chalk Schools hereby grants to you a license to use such information only for:\ (a) Chalk Schools-related communications that are not unsolicited commercial messages, (b) using services offered through Chalk Schools (e.g. document sending, signing, notarizing, etc.), and (c) any other purpose that a user expressly agrees to after you tell them the purpose you would like to use it for. In all cases, you must give users an opportunity to withdraw consent to sign electronically. In addition, under no circumstances, except as defined in this Section, can you disclose personal information about another user to any third party without our consent and the consent of that user. You agree that other users may use your personal information to communicate with you in accordance with this Section.

If you choose to use our referral service to tell another contact about our Site, we will ask you for the contact’s name and email address. We will automatically send your contact an email inviting him or her to visit the Site. Chalk Schools stores this information only for the purposes of sending email and of tracking the success of our referral program.

Your contact may contact us at the email address below to request that we remove this information from our database.

5. Control of your password.

You are responsible for all actions taken with your User ID and password, including fees charged to your account, and all actions taken with your account. Therefore we do not recommend that you disclose your Chalk Schools password to any third parties. If you lose control of your password, you may lose substantial control over your personal information and may be subject to legally binding actions taken on your behalf. Therefore, if your password has been compromised for any reason, you should immediately change your password.

6. Accessing, reviewing and changing your personal information.

We offer you the ability to automatically review and change the information you submit to us by logging into the Site and entering in the new information yourself. You can change your password, contact information, financial information, and user preferences by going to the profile area. You must promptly update your personal information if it changes or is inaccurate. Changing your personal information will not impact any completed transactions. Upon your request, we will deactivate your account, contact information, billing information, shipping information, and financial information from our active databases. To make this request, email support@chalkschools.com. Such information will be deactivated as soon as reasonably possible based on your account activity and in accordance with our deactivation policy and applicable law.

We will retain in our files some personal information, and past document transactions to prevent fraud, collect any fees owed, resolve disputes, troubleshoot problems, assist with any investigations, enforce our User Agreement and comply with legal requirements as is permitted by law. Therefore, you should not expect that all of your personal information will be completely removed from our databases in response to your requests. However, such personal information will be deactivated from member viewing and will only be available to select Chalk Schools personnel.

7. Other information collectors.

Except as otherwise expressly included in this Privacy Policy, this document only addresses the use and disclosure of information we collect from you. To the extent that you disclose your information to other parties using our system or follow links to other sites, different rules may apply to their use or disclosure of the information you disclose to them. Since Chalk Schools does not control the privacy policies of third parties, or other individuals’ actions, you are subject to the privacy policies of that third party or those individuals. We encourage you to be sure the recipients are authenticated to your satisfaction before you send them any documents.

We may use a third party service provider to conduct these surveys to better provide our services to you; that company is prohibited from using our users’ personally identifiable information for any other purpose.

8. Security.

Your information is stored on Chalk Schools's servers located in the United States. We use procedural and technical safeguards to protect your personal information against loss or theft as well as unauthorized access and disclosure to protect your privacy, including encryption, "firewalls" and Secure Socket Layers, when we ask for sensitive personal information, like credit card information. We treat data as an asset that must be protected against loss and unauthorized access. We employ many different security techniques to protect such data from unauthorized access by users inside and outside the company. However, "perfect security" does not exist on the Internet. If you have any questions about security on our Site, you can contact us at support@chalkschools.com.

9. Children's privacy.

This Site is not intended for children under the age of 13. Chalk Schools does not target its services or this Site to children under 13. Chalk Schools does not knowingly collect personally identifiable information from children under the age of 13.

10. Notice.

We may amend this Privacy Policy at any time by posting the amended terms on the Site. All amended terms shall automatically be effective 30 days after they are initially posted on the Site.

If we make any material changes, we will notify you by email (sent to the e-mail address specified in your account) or by means of a notice on this Site prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.

11. Contact us.

If you have any questions or suggestions regarding our privacy policy, you may contact us at support@chalkschools.com or via postal mail at 230 California Street, Suite 601, San Francisco, CA 94111.

This privacy policy was last updated on February 5, 2016.